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SECTION 001000
THESE INSTRUCTIONS ARE IN ADDITION TO
THOSE STIPULATED IN THE GENERAL AND SUPPLEMENTARY CONDITIONS OF THE
CONTRACT FOR CONSTRUCTION AIA DOCUMENT A201 HEREIN ENCLOSED.
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LOCATION OF BID OPENING: Sealed bids
will be received, publicly opened and read aloud by the Contracting
Agent for the Board of Chosen Freeholders of the County of Burlington,
New Jersey, in the Board Room of the County Office Building, 49 Rancocas
Road, 1st Floor, Mount Holly, New Jersey, 08060-6000 on date,
time and location of bid opening as stated in the Project Summary–
Division 0, Section 000500.
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OBTAINING DRAWINGS AND SPECIFICATIONS:
Drawings and Specifications are on file for reference and also maybe
purchased in the County of Burlington Office Building, Division of
Purchase, 49 Rancocas Road, 1st Floor, Room 104, Mount Holly,
New Jersey 08060-6000 or phone 609-265-5012. The cost of the drawings
and specifications is listed in the Project Summary, Division 0, Section
000500. All sales are final and are not refundable. All checks shall
be made to the Treasurer, County of Burlington.
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ADDRESSING AND DELIVERY OF BID
SUBMISSION: Bids shall be enclosed in a sealed envelope addressed to
the Department of Finance / Division of Purchase, County of Burlington,
County Office Building, Room 104, 49 Rancocas Road, Mount Holly, New
Jersey 08060-6000, with front envelope plainly marked with name and
address of bidder and the Project Name as listed in the Project Summary,
Division 0, Section 000500.
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TYPE OF BID – LUMP SUM: The bidder
shall deliver one single overall lump sum proposal for all work
delineated on the drawings and described in the specifications. A
summary of which is listed as: Project Summary – Division 0, Section
000500 and Division 1, Section 011000.
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COMPLETE BID: Bidders must supply a
complete bid in order for the bid to be accepted. Three (3) copies of
fully executed bid forms are required – one with original signatures and
2 copies. The bid forms enclosed with this specification must be
used when submitting a proposal. A bid submission will be
considered complete if it includes:
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Affirmative Action Questionnaire
(Section 002850) – executed.
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No Material Change in Circumstances
(Section 002960) – executed.
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Certificate Regarding the
Debarment, Suspension Ineligibility and Voluntary Exclusion (Section
002970) – executed.
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List of Prime Subcontractors
(Section 002980) – executed.
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Surety Company & Agency Information
(section 002990) – executed.
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Bidders’ Checklist (Section 004000)
– executed.
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Bid Form (Section 004100) -
executed.
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Questionnaire for References
(section 004190) – executed.
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Restoration Skills Qualification
Form – General Contractor (Section 004195) – executed.
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Bid Guarantee Form (Section 04200)
– executed with attached Bid Bond, Certified Check or Cashier’s
Check
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Consent of Surety (Section 004300)
– executed.
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Ownership Statement (Section
004400) – executed.
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Non-collusion Certification
(Section 004500) – executed.
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Qualifications Questionnaire
(Section 004600) – executed.
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Form of Agreement (Section 004700)
– Blank
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Disclosure Statement &
Certification (Section 004900) – executed.
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Public Works Registration (Section
005000) – executed.
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Business Registration Certificate
for General Contractor and all listed Subcontractors (Section
005400) – executed.
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Apprenticeship Program Requirements
(Section 005600) – executed.
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Acknowledgement of any Addenda to
the specifications on the Bid Form – executed.
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LATE BIDS: No late bid will be
accepted or considered. The County will not be responsible for late
postal delivery nor will postmark dates be considered in honoring bids.
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BIDDERS RESPONSIBILITY BY SUBMITTING A
PROPOSAL: By submitting a proposal the prospective bidder covenants and
agrees that he fully understands his obligations and that he will not
make claim for or have right to cancellation or relief without penalty
of the contract because of any misunderstanding or lack of information.
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BID WITHDRAWAL: A written request for
the withdrawal of a bid or any part thereof will be granted if the
request is received by the County Purchasing Agent prior to the
specified time of bid opening.
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ERRORS ON THE BID FORM: Carelessness
in quoting prices or in preparation of the bid proposal will not relieve
the bidder of his obligation to complete the project for the amount
stated in his Bid Form. It is understood and agreed that all prices
quoted are firm and are not subject to any increase during the life of
the contract.
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SIGNATURE ON THE BID FORM: Bids must
be signed in ink by the Contractor; all quotations shall be made with
typewriter or pen and in ink. Any quotation showing any erasure
alteration must be initialed by bidder in ink. Unit prices, if any, and
totals are to be inserted in the spaces provided. Failure to sign and
give all information in the proposal may result in the bid being
rejected.
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SITE VISITS PRIOR TO BID SUBMISSION:
Prospective bidders are highly recommended to visit the site prior to
submitting a bid and become thoroughly familiar with existing
conditions. However, by submission of this bid, the Contractor warrants
that he is familiar with all site conditions as if he had visited the
site for inspection. The dates, time and place of the site visit are
listed in the Project Summary, Division 0, Section 00050. These are the
only times that prospective bidders will be allowed to visit the site
prior to the opening of bids.
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QUESTIONS DURING THE BID PERIOD:
Except for questions raised at the PRE-BID meeting, all questions shall
be submitted in writing and addressed to the Architect by
certified mail and fax. The deadline for all questions is listed in the
Project Summary, Division 0, Section 00050. When possible, the response
to any questions will be answered at the pre-bid meeting and in the form
of a written Addenda which, when issued, will be mailed by Certified
Mail and/or faxed to all prospective bidders currently on record, no
later than seven (7) working days prior to the date fixed for the
opening of the bids. Failure of any bidder to receive any such addendum
or interpretation shall not relieve any bidder from any obligation under
his bid as submitted. All Addenda so issued shall become part of the
Contract Documents.
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ANSWERS DURING THE BID PERIOD: All
questions will be answered in writing. Neither the County nor their
authorized representative will be responsible in any way for oral
answers unconfirmed in writing, to any inquiries regarding
the answer, intent or meaning of the drawings or the specifications.
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BID GUARANTEE: Bids must be
accompanied by a bid guarantee in the form of a bid bond, certified
check, or cashier’s check in the amount of 10% of the bid, not to exceed
$20,000 and shall be made payable to the Burlington County Treasurer.
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BID GUARANTEE RETURN: Bid Bond,
certified check or cashier’s check as submitted with this bid
solicitation will be returned to all but the three (3) lowest
responsible bidders within three (3) days after opening of the bids,
Sundays and Holidays excepted. Said bid deposit will be returned to the
three (3) lowest bidders upon receipt of approved performance bond if
required and upon execution of a formal contract with the successful
bidder(s).
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CONSENT OF SURETY FOR A PAYMENT &
PERFORMANCE BOND MUST ACCOMPANY ALL BIDS: To insure that a Payment and
Performance Bond will be provided as required by the Contract Documents,
a Certificate from a Surety Company to provide a Payment and Performance
Bond (Consent of Surety) is required. This Consent of Surety must be
submitted to the Board of Chosen Freeholders of the County of Burlington
along with the Contractor’s bid submission using the form provided in
this Solicitation.
Failure to submit the Consent of Surety on the attached form at the time
of the contractor’s bid submission constitutes a material deviation from
the specifications and will cause the bid to be rejected.
The Consent of Surety must be drawn to the Board of Chosen Freeholders
of the County of Burlington in the amount equa to 100% of the
Contractor’s bid proposal amount. A Power of Attorney appointing the
person signing the Form as Attorney-in-Fact must also be attached to the
form and submitted with the Contractor’s bid submission. The Consent of
Surety must be valid for a period of no less than ninety (90) days from
the date of bid opening.
The surety company providing the
Consent of Surety and Payment and Performance Bond must be authorized
pursuant to the New Jersey Statutes to carry on business in the State of
New Jersey and subject to the requirements outlined in the General and
Supplemental Conditions of the Contract.
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AWARD: The
County reserves the right to award the contract to the bidder submitting
the most favorable aggregate bid. The County shall have the exclusive
right to accept one or more of the alternates identified in the contract
documents. If the County exercises this right, the acceptance of such
alternate or alternates will be used in calculating the overall contract
sum, and in determining which bidder has the most favorable aggregate
bid.
The successful bidder to whom the award is to be made, will be notified
in writing upon formal acceptance of the proposal by the Board of Chosen
Freeholders.
Until the Division of Purchase receives a sufficient performance bond,
no proposal will be accepted and no contract will be awarded. After
receipt of a sufficient performance bond and other submissions required
by the bid specifications, the proposal will be accepted and a signed
contract and purchase order will be forwarded to the successful bidder.
The County will then notify the Architect to issue the "Notice to
Proceed".
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REJECTION OF ALL BIDS: The
County of Burlington may reject all bids for any of the following
reasons:
a.
The lowest bid substantially
exceeds the cost estimate for the project;
b.
The lowest bid substantially
exceeds the County's appropriation for the project;
c.
The Board of Chosen Freeholders
decides to abandon the project;
d.
The County wants to substantially revise the specifications for
the project;
e.
The purposes of provisions or both of the New Jersey Local
Public Contracts Law (P.L.1971,c.198,N.J.S.A. 40A:11-1 et seq.)
are being violated; and
f.
The Board of Chosen Freeholders
decides to use the State authorized contract pursuant to section
12 of P.L.1971,c.198 (C.40A:11-12)
If all bids are rejected, bid guarantees will be returned
with three (3) days of the date of determination to reject.
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COMMENCEMENT OF THE WORK: The County of Burlington does not authorize
the expenditure of any monies by the successful bidder, including that
undertaken through the ordering of goods or materials, prior to the
receipt by the successful bidder of (1) a contract signed by the County,
(2) a purchase order issued by the County of Burlington, Division of
Purchase, and (3) a Notice to Proceed from the Architect.
Any such expenditure of monies by the successful Bidder prior to the
receipt of all three items will be at the Bidders own risk.
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FAILURE TO
EXECUTE THE CONTRACT: If the successful bidder fails to enter into such
contract or fails to meet the performance bond and insurance
requirements within ten (10) days after the award or neglects to perform
after acceptance of bid by the County then the check or security
deposited by him shall, at the option of the Board of Chosen
Freeholders, be retained by such Board as liquidated damages, or if a
bid bond has been supplied, principal and surety shall be liable for the
amount of the bid.
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LAW
AGAINST DISCRIMINATION: As per N.J.S.A. 40A:11-13, the successful bidder
shall be prohibited from discrimination in the hiring of persons who are
qualified and available to perform work to which the contract relates by
reasons of race, religion, sex, national origin, creed, color, ancestry,
age, marital status, affectional or sexual orientation, familial status,
liability for service in the Armed Forces of the United States, or
nationality in accordance with State of New Jersey Law.
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AFFIRMATIVE ACTION: All bidders are required to comply with the
requirements of P. L. 1975, c 127 (N.J.A.C. 17:27) Affirmative Action as
supplemented and amended.
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PREVAILING
WAGE RATES: When applicable, the contractor shall pay the latest
prevailing wage rates, for projects in excess of $2,000.00 as determined
by the Commissioner of Labor and Industry of the State of New Jersey,
for the locality in which the work is to be performed pursuant to
Chapter 150, Laws of 1963 (N.J.S.A. 34:11-56, 25 et. seq.). A schedule
of such is available from the Public Contracts Section, Office of Wage
and Hour Compliance, CN 389, Trenton, NJ 08625-0389, telephone number
(609) 292-2259. The Contractor shall comply with all applicable
statutes and regulations regarding the payment of wages and specifically
Title 34, Chapter 11, of the Revised Statutes of New Jersey. In the
event it is found that a worker employed by the Contractor under this
contract has been paid a rate of wages less than the prevailing rate
required, the County may terminate the Contractor’s right to proceed
with the work, or such part of the work, as to which there has been a
failure to pay required wages and to prosecute the work to completion.
The Contractor and his sureties shall be liable to the County for any
excess costs occasioned thereby. Contractor is responsible for using
the schedule most current at the time of the signing of the contract.
It is the intention of the parties that the contractor comply with all
applicable statues and regulations regarding the payment of wages, and
specifically, Chapter 11 of Title 3 of the Revised Statutes of New
Jersey including, but not limited to the following:
A.
The public works employer (any natural person, company, firm,
subcontractor or other entity engaged in public work) must submit to
the Board a certified payroll record (on a form satisfactory to the
Commissioner of Labor, copy attached) for each payroll period within
10 days of the payment of wages. [N.J.A.C. 12 : 60-6.1 c ] to the
following address:
Burlington County Treasurer’s
Office
49 Rancocas Road
P.O. Box 6000
Mt. Holly, NJ 08060-6000
Attention: Auditing
B. No award of the contract will be made
to a bidder on the debarred list of the Commissioner of Labor. N.J.S.A.
34:11-56.38.
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DISQUALIFICATION OF BIDDERS: As per N.J.S.A. 40A:11-4 (P.L.1999,c440)
The County may disqualify a bidder who would otherwise be determined to
be the lowest responsible bidder, if the governing body finds that it
has had prior negative experience with the bidder.
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LICENSES:
All trades requiring licenses shall provide them and maintain them
during the duration of the project.
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IDENTIFICATION: All employees of successful Contractor shall have
proper identification in their possession when performing duties
relating to this contract within or upon County property.
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AMERICAN
MADE GOODS: Wherever available, only products or items manufactured in
the United States of America shall be furnished per this solicitation in
accordance with the Local Public Contract Law of 1971, 40A: 11-18.
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BRAND
NAMES: Any specific references to name brands, manufacturers or
products are made to establish the level of quality required and should
be interpreted to read “or equal”. The Architect shall be the sole
determiner of the equivalency of such a non-listed product or
manufacturer with those enumerated in the specifications.
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RELEASE OF
LIENS: The Contractor shall at time of final payment, submit signed
copies of the “Release of Liens” as directed in the specifications and
herein attached.
***END OF SECTION 001000
- INSTRUCTIONS TO BIDDERS*** |
